Profile Option to Temporarily Disable Enrollment Requests of Any Kind in Oracle Learning Management

There is a profile option in Oracle Learning Management called "OTA:Read-Only Enrollment Message" (OTA_SSHR_ENROLL_READ_ONLY_MESSAGE) that I think is a hidden gem for temporarily restricting enrollments of any kind in your Oracle Learning Management (OLM) system.

Have you ever had an occasion when you wanted to allow a new hire or a group of employees to browse the Catalog and see training that is listed, but perhaps not allow them to request enrollment in anything?

Here's how to restrict enrollment or update capabilities while still providing visibility into what's available:

• Navigate to the System Administrator Responsibility and choose Profiles --> System function.
  
  
  
  
• Enter the user name of the individual Learner for whom you'd like to restrict enrollment capabilities into the User field.
• Enter %Read-Only% into the Profile field.
  
  
  
  
• Click the Find button.
• Update text field in the User field so that it contains the exact error message you'd like your user to receive. For example, enter I'm sorry. You cannot request an enrollment or subscription in our Learning Management System until you have been an Acme employee for three months. If you have any questions, please contact John Smith in HR.
• Now, when an employee that has this option set at the user level logs into Oracle Learning Management, he or she will still be able to browse the Catalog normally (subject to their Learner Access settings).
• When he or she attempts to enroll in a Class or subscribe to a Learning Path or Learning Certification, he or she will receive an error message with the text you specified in the profile option.
  
  
  
  
• When you're ready to remove the restriction, simply query the user in the profile option again and delete all of the text in the field.

• This profile option does not accept HTML text, so you cannot hyperlink to an email address or a page with additional information.
• There is a 240 character limit for the message.
• If you're going to set this for a large group of employees, then you way want to just personalize out all of the enrollment buttons / columns on the relevant Learner Self-Service pages for a custom Responsibility. You could enable the profile option to be updatable at the Responsibility level. This might make sense if it's just a temporary change that you'll want to be able to reverse quickly.

Here are the prerequisite steps you'll need to follow if you want to apply this change at the Responsibility level:

• Navigate to the Functional Administrator Responsibility in your instance and go to the Core Services tab.
• Choose the Profiles link from the top navigation menu.
• Enter %Read-Only% into the Name field and click the Go button.
• Click on the OTA:Read-only Enrollment Message link that appears in the search results.
• Click the Update button.
• Check off the Updatable item next to the level for which you wish to set the profile value.
• Click the Apply button.
• You can also make this change in the Professional User Interface (PUI) by navigating to the System Administrator Responsibility and choosing the Define Profile Optionsfunction.
• Either way, you will now be able to update this profile value through the System Administrator Responsibility as shown in the steps above.

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